Background

Governance Policies

Companies using Webex can often run into space cluttering. Too many Spaces created that can be easily be lost of track.

Another feature companies look to control is who is allowed to create Spaces and to add members to it, so to avoid situations where an unwanted user joined a Space.

One common use case for applying governance policies is for organizations that have multiple levels of hierarchies such as education (teachers-students), data centers (manager-support). Here it’s important for the higher level employee to be present in every space and to moderate it. That prevents uncontrolled communications or, for instance, a student removing a teacher from a space.

The governance policies can handle a situation where a space moderator is leaving the organization, and automatically adds a global moderator to that space not to leave any gaps

Another use case is when companies want to control the process of Space creation and thus, want to limit to specific groups that can authorize it.

Data Retention Policies

Compliance and internal regulations often require data retention policies. Those usually indicate that after a certain amount of days, data needs to be fully erased. Policies like GDPR require data retention policies.

A common example is companies that need to erase employee or customer data on request or automatically. Also financial firms are usually required to do the same.

Data retention minimizes the risk of a breach or compliance events as less data is exposed in the cloud

Space Management

Webex deployments tenants can sometimes become very large in the number of users and spaces. Company management and compliance teams need visibility of all the Spaces created which is not possible out of the box.

Until this date, there hasn’t been a way of providing clear and complete insights of the number of Spaces, their members, their last activity and whether they contain external members.

Other information such as the users, group membership, and external users is critical to handle both compliance and security risks.

That information can be vital in order to preserve order and prevent security breaches by allowing external users into the incorrect Spaces.